5 Reasons Services Quoting is a Must Have for Your Growing Organization




The Services Economy is booming and more businesses are looking for scalable, configurable, and easily adaptable systems to manage increasingly complex services quoting processes. The majority of these companies have defaulted to maintaining manual Excel spreadsheets for their services quoting needs. However, as the economy matures and buying habits evolve, they’re quickly realizing that their needs have outgrown what Excel can provide.

The services quoting process is the heart of most professional services organizations for the following reasons:

Customer experience: Buying subscription products alone is not enough. Customers want to understand the implementation process, view the exact scope, identify ways to leverage their resource pool, manage costs and timelines, etc.

Scope accuracy: Professional services are all about scoping the project correctly. It is difficult to maintain all the variables affecting scope in an Excel sheet, particularly when dealing with complex macros that make management in Excel even more painful

Scalability and repeatability: As the services sales team grows, it is hard to achieve repeatability and winnable quotes without understanding historical data. Companies can produce quotes on the fly, but they are not optimized to make it a win-win.



Top 5 Reasons You Need Services Quoting


The Provus Services Quoting Cloud, an enterprise product built on Salesforce, seamlessly automates the end-to-end estimation and quoting process regardless of complexity. Here are the top five reasons the Provus Services Quoting Cloud is a must-have for your business.


1. Deep integrations for data optimization

Manually entering data over and over is time-consuming and inefficient. Products in the sales tech stack are data-rich and the backbone for accurate forecasting. When using with the Provus Services CPQ Cloud, quotes can be directly initiated from the Opportunity, Account, or any other relevant object. This ensures smooth and error-free data flow between the systems/objects both upstream and downstream.

The Provus Services Quoting Cloud comes pre-built with all leading integrations required, which enables users to quickly manipulate the process, accurately forecast opportunities, and significantly reduce cycle times.


2. Scoping accuracy and repeatability are the foundation

The scoping exercise with the prospect during the sales cycle is one of the most critical events for any professional services organization. Services quoting cloud uses AI-led scenario modeling to maintain repeatability and accuracy in creating invoices while taking into consideration dynamic market conditions. You can make accurate forecasts using scenario analysis to come up with best-case, worst-case, and baseline scenarios.


3. Resource utilization is paramount

Just like opportunities and opportunity stages are key to forecasting, services quoting is crucial for resource forecasting and resource utilization planning. Excel sheets do not have a snapshot of hundreds of deals going on in parallel. As a result, users do not know about resource availability, resource utilization, and the ideal global resource mix for quotes.

The Provus Services Quoting Cloud brings all the data in one place allowing users to select the best options for driving revenue, margins, and resource utilization.


4. Gross margin optimization is everything

Professional services are all about the optimization of gross margin. While Excel sheets can be built with complex macros to provide users with gross margin data as a snapshot, it is impossible to keep up with the ever-changing data around costs, bill rates, resource locations, and associated rate cards.

The Provus Services Quoting Cloud is purpose-built to create scenarios for revenue and margin goals. With a click of a button, Provus’ rule-based constraint optimizer and AI-led engine build scenarios to maximize revenue and optimize gross margins.


5. Real-time analytics using historical data

The biggest issue with using manually managed Excel spreadsheets for deals is that there is no access to historical data. Access to information regarding sold versus realized margins, scope changes during project executions, resource amendments, etc. is extremely valuable for creating winning deals in the future.

The Provus Services Quoting Cloud brings real-time data from relevant systems and analyzes historical data so you can easily manipulate scenarios and calculate win probability.



Provus Solution


The Services Economy has led to as-a-service selling spreading from technology to other industries and services quoting cloud is becoming more valuable than ever.

Improved customer satisfaction, improved sales team productivity, gross margin optimization, and optimal resource utilization are the critical benefits of implementing services quoting. The result can be hundreds of millions of dollars in higher revenue and lower cost.

Provus’ powerful AI-led and data-driven features reinvent how consulting services are estimated, priced, and quoted. By removing the traditional inefficiencies of creating and managing complex services quotes, Provus helps increase win probability and optimize gross margins.

No more inefficient or manual quoting processes means you win deals faster. Guided selling pulls from historical data so you can create the best quote every time. And AI-led scenario planning enables you to instantly create various scenarios and identify options that increase gross margin and curb leakage.



Provus Capabilities


Services Quoting
Automate tedious tasks with our template library, rules-based engine, and AI-based algorithms.

Faster Turnaround
Reduce quote cycle times with scenario planning, configurable approval processes, and real- time collaboration.

AI-Guided Selling
Curb revenue leakage with step-by-step guided selling and insights from historical data.

Optimize Gross Margin
Identify options to decrease costs using “what-if” scenario planning to instantly increase gross margin.

Real-Time Collaboration
Empower various groups across the organization to work independently then collaborate in real-time.

One-Click Integrations
Avoid data duplication by easily integrating with hundreds of data points across CRM, PSA, ERP, and HCM.

SOW Generation
Produce professional documents with the click of a button using document generation.